A Contest Where If You Lose, You Win - Most Restrictive Company Travel Policy

Discussion in 'General Discussion | Travel' started by diver90, Mar 2, 2011.  |  Print Topic

  1. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    I just got an update on belt tightening related to Company Travel. It's gotten very restrictive. In essence, the high (i.e. low) points are:

    Must use corporate card - Bye Bye points
    Everything must be lowest available via the company travel site - (Even if it's not the cheapest available via other means)
    All travel is suspended unless it is to a customer site.

    How's it going for you?
     
  2. wanderlust
    Original Member

    wanderlust Silver Member

    Messages:
    230
    Likes Received:
    347
    Status Points:
    495
    Could be worse, unemployment's travel policy is really strict.

    In all seriousness, sorry about the cutbacks!
     
  3. gpaya
    Original Member

    gpaya Gold Member

    Messages:
    8,012
    Likes Received:
    10,953
    Status Points:
    14,520
    No real tightening here - but our Admin always books the flights (registered travel agent I believe) so we were never allowed to use our cards.

    I can select any flight I want within reason, and I'm never forced to take a connection.

    All Y though...
     
  4. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    So true! Though in my short tenure as an independent consultant I only had to negotiate with myself. [​IMG]
     
  5. Casey Friday
    Original Member

    Casey Friday Silver Member

    Messages:
    407
    Likes Received:
    695
    Status Points:
    645
    We have to book flights through a corporate web app, with the corporate card, and it has to be the cheapest one, which almost always ends up being Delta. Hotel/rental also have to be booked w/corporate card for rates/insurance purposes.

    However, we can still collect miles/points on airlines/rentals/hotels, minus all the card point bonus goodies.
     
    osiriuso and diver90 like this.
  6. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    Hmmm, sounds very familiar.

    BTW are you related to this guy? (Michael Symon - Excellent Chef)

    [​IMG]
     
  7. Casey Friday
    Original Member

    Casey Friday Silver Member

    Messages:
    407
    Likes Received:
    695
    Status Points:
    645
    Haha! No, we baldies just all look alike. When I initially took the plunge into baldness, I was going for a Michael Rosenbaum look.

    [​IMG]
     
    Kalboz likes this.
  8. Casey Friday
    Original Member

    Casey Friday Silver Member

    Messages:
    407
    Likes Received:
    695
    Status Points:
    645
    Have you eaten at Michael Symon's restaurant? (sorry for being off-topic)
     
    diver90 likes this.
  9. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    No. It's on my list but I don't get to his neck of the woods (Cleveland, right?) all that often.
     
  10. kiwi
    Original Member

    kiwi Gold Member

    Messages:
    16,851
    Likes Received:
    27,973
    Status Points:
    20,020
    Not my current travel policy but

    - must be booked through corporate TA on account
    - must be lowest fare (even if sensible to take higher fare to save hours of time)
    - travel to other cities/countries is on own time
    - all economy, even longhaul, unless signed off by ceo
    - no international unless signed off by ceo
    - all incidentals must be receipted (difficult to get a receipt with some forms of public transport, eg train from airport)
     
  11. UNHBuzzard
    Original Member

    UNHBuzzard Silver Member

    Messages:
    109
    Likes Received:
    178
    Status Points:
    395
    At my former company (there were about 5-6 of us) there was a stockpile of cc points, probably around 750k. The point program was terminating, so rather than be allowed to use them, the parent company requested that they expire.
     
  12. Cosmos Human
    Original Member

    Cosmos Human Silver Member

    Messages:
    324
    Likes Received:
    464
    Status Points:
    500
    That's sad.

    I work for a non-profit, I get $750.00 a year for workshops and conferences. This includes any transportation costs as well.
     
  13. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    Ouch! Was there any kind of reason given?
     
  14. UNHBuzzard
    Original Member

    UNHBuzzard Silver Member

    Messages:
    109
    Likes Received:
    178
    Status Points:
    395
    Negative. When I did ask if I could use/have them (even in exchange for services like website updating), they said they would come up with a valuation so they could include it as part of my income for the year for tax purposes. I politely bowed out.
     
  15. JohnDeere19
    Original Member

    JohnDeere19 Gold Member

    Messages:
    3,392
    Likes Received:
    6,892
    Status Points:
    4,625
    That's ludicrous...sometimes I just don't understand this antiquated bureaucracy BS that stands in the way of doing what's right.
     
  16. Buster

    Buster Active Member

    Messages:
    6
    Likes Received:
    1
    Status Points:
    65
    The thing that chaps me about our travel policy is the requirement to take the absolute cheapest fare, no matter how many connections. It makes no sense to have me out of the office all day so that I can get somewhere in 10 hours that I could have gotten to in 4.
     
    kiwi likes this.
  17. sobore
    Original Member

    sobore Gold Member

    Messages:
    12,421
    Likes Received:
    33,847
    Status Points:
    16,520
    This is what changed our company policy on travel: :(
    [​IMG]
     
  18. diver90
    Original Member

    diver90 Gold Member

    Messages:
    1,162
    Likes Received:
    3,250
    Status Points:
    1,970
    Seriously?
     
  19. Travel2Food
    Original Member

    Travel2Food Silver Member

    Messages:
    445
    Likes Received:
    374
    Status Points:
    535
    - Must use company travel agent. Booking around agency will be reported to CFO.
    - Must fly company designated carriers. Booking non-designated carriers must be justified on cost (with limited 'convenience' exception if designated carrier doesn't serve market) because it will be reported to company CFO.
    - Cheapest fare available at time of booking. Exceptions must be pre-approved by top-level management & will be reported to CFO.
    - Biz/F class will be considered only if travel time >12 hours and traveler must work day-of-arrival. Travel agency will attempt to book prior-day travel if feasible to force coach seating/lower fares.
    - Must use company credit card unless it's not accepted.
    - No alcohol will be reimbursed.
    - Any flight changes must be done through travel agent, not directly with airline (which caused me no end of grief on a flight change that involved a $3.25 fare difference, long story).
    - Must choose negotiated-rate hotels where available, otherwise must stay within specified per-deim limits
     
  20. osiriuso

    osiriuso Active Member

    Messages:
    13
    Likes Received:
    2
    Status Points:
    75
    We've always had to use the corporate web application to book our business travel, and like many others here, we are mandated to choose the most cost-effective (i.e. cheapest) flight.

    Lucky for me, my manager is pretty level-headed and allows some flexibility in choosing a particular airline over another... as long as the price difference is nominal.

    And... ditto on the use of the corporate credit card for EVERYTHING. It takes a whole lot of effort to justify reimbursements for using cash spent these days. :(
     
  21. annerj
    Original Member

    annerj Silver Member

    Messages:
    101
    Likes Received:
    119
    Status Points:
    325
    The ugly
    -Must use company card for all expenses (this one is a couple years old...SUCKED. I've pushed the envelope on this one a few too many times for Marriott visa only promos.)
    -Must book flights via company travel (phone or web)
    -Mgr notified if not cheapest fair
    -Mgr notified if not preferred rental agency
    -ALWAYS coach

    -$45 day limit on meals (not per-diem)
    -$125 day limit on hotel (soft limit....mgr notified if over)
    -$55 day limit on rental (soft limit)

    The good
    -No receipts under $25
     
  22. DonV.Smith
    Original Member

    DonV.Smith Gold Member

    Messages:
    1,609
    Likes Received:
    7,467
    Status Points:
    4,900
    We are pretty standard compared to many others listed above, maybe a few additional advantages -
    • Corporate travel site to use, preferred airlines and rates are highlighted
    • Intent to use our corporate cards, but it's more about the extended grace period for expense reimbursement... We seem to be able to use other cards instead (I need to sign up for Delta and Marriott cards, still!!)
    • Corporate guidelines allow up to 800 for domestic flights, 1500 for international (and approvals required if running higher)... but some clients we work with have much lower guidelines AND we are all trying to watch expenses
    • We are supposed to take the cheapest fair that is reasonable. One layover with minimal delay is not un-reasonable, but 3 layovers and mult extra hours is not reasonable. I will actually take a layover sometimes, if cheaper and benefits me as a mileage run [​IMG]
    • Always coach unless it's last minute and critical you be somewhere - then it's likely running over the limit and requires approval anyway.
    • I can use the corporate site for personal use, too, which is a great benefit given the rates I see elsewhere!
    • Corporate policy specifically says we can earn points, etc with various providers (airline, hotel, car rental); that it's perfectly acceptable for them to try and earn our business loyalty, etc, and consider points a reward to our personal loyalty vs. something to roll back to the company. We aren't supposed to base our travel booking based on rewards, of course... but that's been a non-issue for me so far.
    The only thing I don't like is that we have to receipt for everything (used to not need them for <$10...), so that's pretty strict and inconvenient.
     
  23. tommy777
    Original Member

    tommy777 Co-founder

    Messages:
    2,674
    Likes Received:
    6,596
    Status Points:
    4,570
    wow. My employers travel policy looks pretty good compared to what I've read here. Flights over 9 hours = business class (at my level), no set hotel, flight or rental car limits. Per diem is 72 bucks in the US
     
  24. Bikeguy
    Original Member

    Bikeguy Silver Member

    Messages:
    73
    Likes Received:
    80
    Status Points:
    260
    Our company policy was always to use the corporate card. Most employees were gone a week or two every two months. Several employees would "forget" their company card on the most expensive trip of the year, and use it on the others.

    I've never seen significant fallout from using the wrong card, especially if you are doing your job.
     
  25. Bikeguy
    Original Member

    Bikeguy Silver Member

    Messages:
    73
    Likes Received:
    80
    Status Points:
    260
    At my last job as a contractor, I was able to buy my business plane tickets with e-certs I had acquired in the Thank You point days. The total amount of fare and tax was still listed properly, just where there was normally a credit card listed, there was instead a debited e-cert.

    I started a new job yesterday and one of the first things they said was I needed to get a corporate card. Boo hoo.
     

Share This Page